DUOLEXX

Handover protocol

Document move-in or move-out properly — so there's no dispute about the deposit later.

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For which country / governing law?

GermanyHandover protocol (Übergabeprotokoll)Germany — apartment handover protocol (move-in/move-out)Create now →Blank template only →
AustriaHandover Protocol ATUnder Austrian law (§ 1109 ABGB, § 16b MRG)Create now →Blank template only →
ThailandHandover Protocol THGoverned by Sections 546, 561 and 562 of the Thai Civil and Commercial CodeCreate now →Blank template only →
PortugalHandover Protocol Leased Premises PTGoverned by Articles 1031, 1038 and 1043 of the Civil Code and Law No. 6/2006 (NRAU)Create now →Blank template only →
FranceInventory of Fixtures FRGoverned by Article 3-2 of Law No. 89-462 of 6 July 1989 and Decree No. 2016-382 of 30 March 2016Create now →Blank template only →
CyprusHandover Protocol CYCyprus — Rent Control Law No. 23/1983, s. 27 and Contract Law, Cap. 149Create now →Blank template only →
SpainHandover Report (Spain)Spain — handover/condition report of the dwellingCreate now →Blank template only →

You can still change country and languages later in the wizard.

Frequently asked questions

When must the landlord return the deposit?
It depends on the country. France: within one month if the inventories match, otherwise within two months, plus 10 percent of the monthly rent for each commenced month of delay — loi n° 89-462 art. 22, as of 2014. Spain: statutory interest runs from one month after the keys are handed back — LAU art. 36.4, as of 1995. Austria: without delay, unless the deposit is used for justified claims — MRG § 16b Abs 2, as of 2026.
May the landlord deduct anything from the deposit?
Cyprus: deductions are limited to the actual, foreseeable loss, and no penalty may be retained — Contract Law, Cap. 149 ss. 73–75, as of 2026. Austria: the landlord may use the deposit for justified claims arising from the tenancy — MRG § 16b Abs 2, as of 2026.
What applies if no condition was recorded at handover?
It depends on the country. Spain: the tenant is presumed to have received the property in good condition — Código Civil art. 1562, as of 1889. Portugal: this is presumed, subject to rebuttal — Código Civil art. 1043.º n.º 2, as of 1967. Thailand: good condition is presumed here as well — Civil and Commercial Code ss. 561–562, as of 2026.
Do I have to pay for ordinary wear and tear on return?
Austria: no, the tenant does not owe ordinary wear and tear from contractual use — ABGB § 1109, as of 2026. Thailand: the tenant is not liable for depreciation from ordinary use — Civil and Commercial Code ss. 561–562, as of 2026.
What does the document cover?
The document is divided into these sections: Handover Protocol; 1. Meter Readings; 2. Keys; 3. Condition and Defects; 4. Confirmation and Signatures.
Is this legal advice?
No. This page offers general information and DUOLEXX is a document generator. For your specific situation, consult a lawyer.

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